Version: 08 November 2024

This PRIVACY NOTICE explains how Pelt8 ("Pelt8" or "Provider") processes Personal Data when you use our products and services (the "Pelt8 Software") and our Website at pelt8.com.

All Terms in this Agreement, unless specifically stated otherwise, apply to the Pelt8 Software, unless explicitly mentioned otherwise in the Standard Subscription Form or any additional signed agreement between the parties.

By signing onto or using the Pelt8 Software, the User unequivocally acknowledges the following provisions without reservation.

The Provider reserves the right to make amendments or additions to the Agreement. These amendments or additions become part of the Agreement unless the User objects within 14 days of becoming aware.

The current version of the Agreement is published on the Provider's Website at https://www.pelt8.com/legal/privacy-policy.

DEFINITIONS

• Personal Data: Any information related to an individual, including contact details, IP addresses, and other identifying data.

• Process: Actions involving Personal Data, such as obtaining, using, storing, or disclosing information.

• Data Controller: The entity responsible for deciding the purpose and means of processing Personal Data under the Swiss Data Protection Act, GDPR, or other applicable laws.

• Data Processor: Pelt8, when acting on behalf of the Client Account for Personal Data processing purposes.

• Client Account: A customer account associated with an Organisation on the Pelt8 Software, representing a unique customer within the system.

• Organisation: The entity or company that owns a Client Account and its associated users on the Pelt8 Software.

• Website: Refers to Pelt8’s online presence at pelt8.com, where Personal Data of visitors is processed.

• Cookies: Small files stored on a user’s device to track usage, personalize content, and distinguish individual browsers.

RESPONSIBLE PARTY

The Data Controller according to Swiss data protection law is Pelt8 AG, Butzenstrasse 1, 8038 Zurich, Switzerland, Email: info@pelt8.com, legally represented by Julian Osborne.

Our data protection advisor can be reached through heyData GmbH, Schützenstraße 5, 10117 Berlin, www.heydata.eu, Email: datenschutz@heydata.eu.

The responsible party for data processing in the European Economic Area (EEA) is VGS Datenschutzpartner GmbH, Am Kaiserkai 69, 20457 Hamburg, Germany.

DATA PROCESSING FOR PLATFORM USERS

When using our Services, we Process Personal Data to enter into and perform contracts. This includes contact details, professional roles, activities performed for your Organisation, and any information necessary for using our Services. We also Process log information, usage data, and any data provided via the Services. Client Accounts act as Data Controllers for Personal Data related to them or uploaded by third parties, with Pelt8 acting as a Data Processor in accordance with applicable agreements.

The Data Processing Agreement (DPA) governs the data processing relationship between Pelt8 and its users, including both paying customers and test users, for the use of the Pelt8 Software. The current version of the Data Processing Agreement is available on the Provider's Website at https://www.pelt8.com/legal/data-processing-agreement.

DATA PROCESSING FOR WEBSITE VISITORS

When visiting our Website, we collect information through cookies and other trackers. This may include your device's IP address, pages visited, and the time of visit. We use this data for website administration, internal operations, security, and to improve user experience. For more information on cookies and trackers, see our Cookie Notice.  

WEBSITE DATA PROCESSING (USING COOKIES)

We use technology to collect information about visits to our Website. This includes assigning identifiers like IP addresses or Cookie IDs to your device to track visits, analyze visitor flow, and personalize content. Cookies help us distinguish individual browsers. You can block or remove Cookies through your browser settings or by using browser add-ons.

COOKIE CATEGORIES

• Necessary Cookies: Essential for the Website’s functionality and certain features, including session Cookies with expiration up to 24 months. Blocking these may affect Website performance.

• Performance Cookies: Used to optimize and personalize the Website, track usage, and analyze data. These require your consent and can be withdrawn at any time through Cookie settings.

• Marketing Cookies: Used to customize ads and track content access for targeted advertising. Consent is required and can be withdrawn through Cookie settings.

ANALYTICS

We use analytics services, such as Google Analytics, to track actions on the Website, including visit duration and page views. Google Analytics uses Performance Cookies, and Google truncates IP addresses in Europe before sending them to the US. For further details, please visit Google’s processing policies. If you wish to opt out of Google Analytics, you may also install a browser add-on: Google Analytics opt-out.

DATA USAGE

The collected data is used for internal operations, troubleshooting, testing, statistical analysis, improving Website content, and maintaining security. Data from Cookies and other technologies help us understand visitor behavior, ensure functionality, and personalize content without identifying individual users.

WEB HOSTING AND WEBSITE PROVISION

Our Website is hosted by Bluehost, a web hosting provider that Processes Personal Data transmitted through the Website, including content, usage, meta/communication data, and contact data. Further information is available in Bluehost’s privacy policy at https://www.bluehost.com/terms/privacy-policy.

NEWSLETTER (USING HUBSPOT)

We use HubSpot, Inc. for email marketing. HubSpot Processes Personal Data in the EU. For more details on data processing by HubSpot, please see their privacy policy at https://legal.hubspot.com/privacy-policy. Data is used for direct marketing purposes, and recipients can opt out at any time via a link in each email or by contacting us at info@pelt8.com. Additionally, interested parties may subscribe to our free newsletter, with consent for this use of data being withdrawable at any time.

CONTACT FORM AND BOOKING APPOINTMENTS (USING HUBSPOT)

When you contact us via the contact form on our Website, we Process the requested data and message content to handle inquiries. Additionally, visitors can book appointments with us through the Website. We Process this data to plan and conduct the appointments and to offer a user-friendly way for visitors to book through the Website.

EMAILS FROM THE PELT8 SYSTEM (USING SENDINBLUE)

System-generated emails from Pelt8, such as notifications and updates, are sent through Sendinblue. Sendinblue Processes Personal Data in the EU. For more details on data processing by Sendinblue, please see their privacy policy at https://www.sendinblue.com/legal/privacypolicy/.

PAYMENT PROCESSORS (USING BEXIO)

To facilitate payments, we use Bexio as a payment processor. Bexio Processes payment data under its own data protection standards. For more details on data processing by Bexio, please see their privacy policy at https://www.bexio.com/en-CH/legal/privacy-policy.

DATA PROCESSING ON SOCIAL MEDIA PLATFORMS

We maintain profiles on social media networks to present our Organisation and services. Network operators may Process user data for advertising purposes, creating user profiles based on behavior. This helps network operators display interest-based advertisements and may involve merging data from other sources. For more information and user options to object to data processing, please see each platform’s privacy policy.

LinkedIn: We maintain a profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. For further details, please see LinkedIn’s privacy policy at https://www.linkedin.com/legal/privacy-policy. Users can object to data processing via ad settings at https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

APPLICANT DATA PROCESSING

When individuals apply for positions with us, we Process data necessary for the application process, including name, contact information, and relevant professional data. We request that applicants refrain from including sensitive information, such as political opinions or religious beliefs, as it is not necessary for employment consideration. If such information is included, we cannot prevent its Processing.

DATA PROCESSING OUTSIDE THE WEBSITE

In addition to Website-specific processing, we Process Personal Data for the following purposes:

• Providing contractual services and fulfilling contractual obligations

• Communication and responding to inquiries

• IT security measures

• Direct marketing

• Requesting and considering feedback

• Implementing security measures in our office

SUSTAINABILITY ASSESSMENT TOOL WITH POSTFINANCE

This section pertains specifically to users (“Participants”) of the “Sustainability Assessment Tool” developed by Pelt8 in collaboration with PostFinance, available at https://esg4kmu.pelt8.com/start, and the associated Feedback Form at https://esg4kmu.pelt8.com/feedback. This section is valid from November 1, 2024, until June 30, 2025.

Pelt8 informs Participants that the following information, collected through their usage of the Sustainability Assessment Tool, will be shared with PostFinance solely for statistical purposes and to evaluate interest in the tool. No data will be shared in a way that could identify individual users. The shared information includes:

• Number of visits to individual screens within the tool

• Conversion rate on each screen

• Duration of visits on individual screens

• Browser, end-user device, and region per unique visitor

• Number of tool registrations

• Number of personal contacts between Pelt8 and MVP Participants

• Number of personal contacts between EBP and MVP Participants

• Number of contract completions

Part of the Sustainability Assessment Tool is built using Tally, and their privacy practices apply to the functionality of this tool (Tally Privacy Policy: https://tally.so/help/privacy-policy).

For the purpose of this Sustainability Assessment Tool, any personal data provided by MVP Participants will also be shared with EBP to facilitate the creation of personalized offers. You may review EBP's privacy practices in their Privacy Policy: https://www.ebp.global/ch-en/node/16.

Data collected by Pelt8 as part of the will be retained for 90 days after the Participant’s registration. Should an Participant wish for their data to be deleted earlier, they have the right to contact Pelt8 and the relevant data controller in accordance with this privacy policy.

This section applies strictly to Participants of the Sustainability Assessment Tool with PostFinance.

No personal data from Participants will be shared with any other providers or third parties outside the scope of this Sustainability Assessment Tool.

DATA RECIPIENTS

Recipients of data include service providers, cloud software providers, and other external entities that assist in data processing activities. The current List of Sub-Processors is available at https://www.pelt8.com/legal/list-of-sub-processors.

YOUR RIGHTS

You have rights under applicable data protection law, including access, correction, deletion, data portability, and the right to object to processing. To exercise these rights, contact us with proof of identity. You may also lodge a complaint with the relevant supervisory authority.

CHANGES TO THIS PRIVACY NOTICE

This Privacy Notice may be amended at any time. The current version is published on our Website.